Group membership vs. group permissions

Former Member
Former Member

Hi all,

I am pretty sure I know the answer to this, but permissions make my head hurt so I want to confirm my understanding before I move ahead:

We are launching a group for partners. I'd like all PARTNERS to be members so that:

  • I can @mention partners to reach them.
  • Partners are automatically subscribed to forums and blogs (we have set up the latter automation based on membership)

I want all EMPLOYEES to have access to the group in the same way that partners do.

  • But I don't want them to have auto subscriptions to forums and blogs.
  • I don't want them included in the @mention.

To accomplish this, here's what I'm thinking:

  • Partners will be group members
  • Employees will NOT be group members. I simply need to adjust permissions for the employee role so that it matches group member permissions.

Am I correct? Will that do it? 

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  •    We have a Partner specific group too (also Private Listed) but the use case is a little different than yours with how we're giving access and join permissions (all employees and partners can read/participate, but if they join, they get notified of everything, using the  automation).

    We got "creative" with permissions (both on the group level and individual applications within the group) to get the desired outcome. On those same lines, and as a tangent to what   put above,

    For employees role, you'll want to: Pencil > Manage Group > Permissions > Site roles > click on "Employees" role name (assuming this is what it's called) > then make sure you have at minimum the following two boxes checked for them to be able to see the group (note the group I tested was private so that I could test full strength):

    With those two, employees role will be able to see the group.

    On that same "Employees" role, can you try Disabling the option to have them join the group? So employees would have access to read, create, comment, reply, etc (whatever you already set up), but they can't acutally JOIN -- would that make the group banner disappear?

    Hope this helps!

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