Can I invite other community members to collaborate on an article?

LisaM 

Good question, and unfortunately the short answer is no — this isn't something the Articles app supports out of the box, at least based on what we've seen across implementations.

Permissions in Articles are scoped at the collection level, not the individual article level, so there's no native way to grant edit rights to specific members on a single article while keeping the rest of the collection's default permissions intact. The platform just doesn't have a per-article permissions layer — it's collection or nothing.

The workarounds that exist (separate collections per article with tailored permissions) are exactly the kind of manual, hard-to-scale approach you're trying to avoid, and they get unwieldy fast once you're dealing with more than a handful of articles or contributors.

Happy to dig further if you want to explore or talk through what a collection-splitting workaround would actually look like in practice.

LisaM 

Good question, and unfortunately the short answer is no — this isn't something the Articles app supports out of the box, at least based on what we've seen across implementations.

Permissions in Articles are scoped at the collection level, not the individual article level, so there's no native way to grant edit rights to specific members on a single article while keeping the rest of the collection's default permissions intact. The platform just doesn't have a per-article permissions layer — it's collection or nothing.

The workarounds that exist (separate collections per article with tailored permissions) are exactly the kind of manual, hard-to-scale approach you're trying to avoid, and they get unwieldy fast once you're dealing with more than a handful of articles or contributors.

Happy to dig further if you want to explore or talk through what a collection-splitting workaround would actually look like in practice.

That wouldn't work for us at all Sara as potentially we'll have over 120 article collections that would all need specific permissions along with over 120 different 'roles' that would need to be created to accommodate the volunteer groups and then adding the specific individuals into those roles again would have to be a manual process where it gets super unwieldy! 

I think we'll have to go down the route of only one volunteer being responsible for updating their strategy plan throughout the year if we were to use the articles app. The only other option is for them to constantly upload a new and updated document in a files gallery but even that then gets super complicated and confusing. 

It's a real shame that we cant do an 'invite to collaborate' type feature for the articles as that would be really useful.