https://community.telligent.com/community/11/w/user-documentation/62956/how-do-i-allow-users-to-export-their-dataen-US14.0.0.586 14https://community.telligent.com/community/11/w/user-documentation/62956/how-do-i-allow-users-to-export-their-dataThu, 18 Jul 2019 17:27:50 GMT7ad0509a-2c7b-4a23-8eb3-9324417b60f0Grant Pankonienhttps://community.telligent.com/community/11/w/user-documentation/62956/how-do-i-allow-users-to-export-their-data#commentsCurrent Revision posted to User Documentation by Grant Pankonien on 07/18/2019 17:27:50<br /> <p>Allowing [[How do I export my data?|users to&nbsp;export their own data]] can be a way to build trust with your users and is also a GDPR requirement (data portability). Community offers the ability&nbsp;for users (optional) and administrators to export user data.</p> <h2><a id="How_do_I_enable_the_data_export_feature" name="How_do_I_enable_the_data_export_feature"></a>How do I enable the data export feature?</h2> <p>To allow users to&nbsp;export their own data, do the following:</p> <ol> <li>As an administrator, edit the User Settings page by using one of the following methods: <ol> <li><span>Navigate the user settings page (/user/settings) -&gt; Click the pencil icon -&gt;&nbsp;&nbsp;Manage Site Theme -&gt; Edit this Page</span></li> <li><span>Form the homepage, click the pencil icon -&gt; Manage Site Theme -&gt; Manage Pages -&gt; Search for &#39;User Setting&#39;s -&gt; Click the &#39;User Settings&#39; search result -&gt; Select &#39;Edit layout&#39;</span></li> </ol> </li> <li>While in page editing mode, find the &#39;Settings&#39; widget and click the &#39;Configure&#39; (cog) option on the widget</li> <li>Check the &#39;Show export option&#39; option and publish the changes.<br /><img alt=" " src="/resized-image/__size/640x480/__key/communityserver-wikis-components-files/00-00-00-12-80/pastedimage1526334882721v1.png" /></li> <li>Done. Users can now export their own data.</li> </ol> <p style="padding-left:30px;"><img alt=" " src="/resized-image/__size/320x240/__key/communityserver-wikis-components-files/00-00-00-12-80/pastedimage1526324482441v1.png" /></p> <p style="padding-left:30px;"></p> <h2><a id="How_can_administrators_export_a_user_s_data" name="How_can_administrators_export_a_user_s_data"></a>How can administrators&nbsp;export a user&#39;s data?</h2> <p>Administrators can export any users&#39; data via user administration by editing the user and clicking More &gt; Export Data. This action schedules a background process to collect the user&#39;s data and generate the export. The user requesting the export will then be notified by private messaging (if enabled) or email (if private messaging is disabled).&nbsp;<br /><br /><img alt=" " src="/resized-image/__size/320x240/__key/communityserver-wikis-components-files/00-00-00-12-80/pastedimage1526321298875v2.png" /></p> <h2><a id="What_is_included_in_the_file" name="What_is_included_in_the_file"></a>What is included in the file?</h2> <p>See [[How do I export my data?]]</p> <h2><a id="How_long_is_the_user_data_export_available" name="How_long_is_the_user_data_export_available"></a>How long is the&nbsp;user data export available?&nbsp;</h2> <p>The user export file is by default available for 4 days. This can be changed by editing the &#39;Expire After (Days)&#39; configuration value on the &#39;User Data Export Expiration&#39; job.</p> <h2><a id="Who_can_access_the_user_export_file" name="Who_can_access_the_user_export_file"></a>Who can access the user export file?</h2> <p>The user that initiated the export request and&nbsp;administrators (specifically, users that can manage membership).</p> <h2><a id="Additional_features" name="Additional_features"></a>Additional features</h2> <ul> <li>User data export webhook - To notify&nbsp;an external system when a user data export is completed, use&nbsp;the &#39;User Data Exported&#39; webhook.&nbsp;</li> </ul><div style="clear:both;"></div> <div style="font-size: 90%;">Tags: GDPR</div> https://community.telligent.com/community/11/w/user-documentation/62956/how-do-i-allow-users-to-export-their-data/revision/1Tue, 04 Jun 2019 20:15:16 GMT7ad0509a-2c7b-4a23-8eb3-9324417b60f0Ben Tiedthttps://community.telligent.com/community/11/w/user-documentation/62956/how-do-i-allow-users-to-export-their-data#commentsRevision 1 posted to User Documentation by Ben Tiedt on 06/04/2019 20:15:16<br /> <p>Allowing [[How do I export my data?|users to&nbsp;export their own data]] can be a way to build trust with your users and is also a GDPR requirement (data portability). Community offers the ability&nbsp;for users (optional) and administrators to export user data.</p> <h2><a id="How_do_I_enable_the_data_export_feature" name="How_do_I_enable_the_data_export_feature"></a>How do I enable the data export feature?</h2> <p>To allow users to&nbsp;export their own data, do the following:</p> <ol> <li>As an administrator, edit the User Settings page by using one of the following methods: <ol> <li><span>Navigate the user settings page (/user/settings) -&gt; Click the pencil icon -&gt;&nbsp;&nbsp;Manage Site Theme -&gt; Edit this Page</span></li> <li><span>Form the homepage, click the pencil icon -&gt; Manage Site Theme -&gt; Manage Pages -&gt; Search for &#39;User Setting&#39;s -&gt; Click the &#39;User Settings&#39; search result -&gt; Select &#39;Edit layout&#39;</span></li> </ol> </li> <li>While in page editing mode, find the &#39;Settings&#39; widget and click the &#39;Configure&#39; (cog) option on the widget</li> <li>Check the &#39;Show export option&#39; option and publish the changes.<br /><img alt=" " src="/resized-image/__size/640x480/__key/communityserver-wikis-components-files/00-00-00-12-80/pastedimage1526334882721v1.png" /></li> <li>Done. Users can now export their own data.</li> </ol> <p style="padding-left:30px;"><img alt=" " src="/resized-image/__size/320x240/__key/communityserver-wikis-components-files/00-00-00-12-80/pastedimage1526324482441v1.png" /></p> <p style="padding-left:30px;"></p> <h2><a id="How_can_administrators_export_a_user_s_data" name="How_can_administrators_export_a_user_s_data"></a>How can administrators&nbsp;export a user&#39;s data?</h2> <p>Administrators can export any users&#39; data via user administration by editing the user and clicking More &gt; Export Data. This action schedules a background process to collect the user&#39;s data and generate the export. The user requesting the export will then be notified by private messaging (if enabled) or email (if private messaging is disabled).&nbsp;<br /><br /><img alt=" " src="/resized-image/__size/320x240/__key/communityserver-wikis-components-files/00-00-00-12-80/pastedimage1526321298875v2.png" /></p> <h2><a id="What_is_included_in_the_file" name="What_is_included_in_the_file"></a>What is included in the file?</h2> <p>See [[How do I export my data?]]</p> <h2><a id="How_long_is_the_user_data_export_available" name="How_long_is_the_user_data_export_available"></a>How long is the&nbsp;user data export available?&nbsp;</h2> <p>The user export file is by default available for 4 days. This can be changed by editing the &#39;Expire After (Days)&#39; configuration value on the &#39;User Data Export Expiration&#39; job.</p> <h2><a id="Who_can_access_the_user_export_file" name="Who_can_access_the_user_export_file"></a>Who can access the user export file?</h2> <p>The user that initiated the export request and&nbsp;administrators (specifically, users that can manage membership).</p> <h2><a id="Additional_features" name="Additional_features"></a>Additional features</h2> <ul> <li>User data export webhook - To notify&nbsp;an external system when a user data export is completed, use&nbsp;the &#39;User Data Exported&#39; webhook.&nbsp;</li> </ul><div style="clear:both;"></div> <div style="font-size: 90%;">Tags: GDPR</div>